Privacy Notice

ADDON-S HR App Privacy Policy

This Privacy Policy explains how ADDON-S HR App may access, collect, store, use, and share information when employees, managers, and authorised company users use the mobile HR and CRM application connected to their company ERP/HR/CRM server.

Last updated: September 10, 2026
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What we collectLogin, employee profile, attendance, location for check-in where enabled, timesheets, tasks, leave, expense, CRM leads, quotations, and approval activity.
Why we use itTo authenticate users, operate HR/CRM workflows, record attendance, manage requests, support approvals, and provide manager reporting.
Your controlsUsers may logout, manage device permissions, update allowed profile details, and request review/correction through the employer or administrator.

Summary of Key Points

  • The HR App is used by authorised company users and connects to the company ERP/HR/CRM environment configured at login.
  • Location is used only for attendance check-in/check-out workflows when the feature is enabled and the device/user grants permission.
  • Manager and all-staff views depend on permissions granted by the company administrator.
  • We do not knowingly collect information from children for this business application.
  • No method of electronic storage or transmission is completely secure, but the app is designed to work with authenticated access and ERP permission controls.

Table of Contents

  1. Information We Collect
  2. How We Use Information
  3. Location Data
  4. Sharing and Disclosure
  5. Retention
  6. Security
  7. Your Rights and Choices
  8. Minors
  9. Updates
  10. Contact

1. Information We Collect

Information provided by users or employers

  • Company URL/domain, email address, password authentication request, and Remember Me preferences.
  • Employee identity, employee ID, name, designation, gender, date of birth/date of joining, email, contact details, company details, and profile settings where configured.
  • Leave application data including employee, leave type, from/to dates, half-day selection, reason, approver, status, and recent application history.
  • Expense claim data including employee, expense type, expense approver, expense date, amount, description, and related claim information.

Information created through app use

  • Attendance check-in/check-out records, date, time, worked hours, status, recent history, present/absent/hour summaries, and staff attendance records where permitted.
  • Timesheet data including activity type, from time, to time, project, task, billable hours, total hours, logs, draft/submitted status, edit and submission actions.
  • Task data including title, project/customer label, priority, status, due date, search/filter activity, and task creation where permitted.
  • CRM data including leads, lead status, company/person name, phone, country/territory, email/call quick actions, quotations, customers, quotation numbers, dates, values, status, and edit/view activity.
  • Manager dashboard information including attendance percentage, pending requests, employee status, working hours, recent activities, review actions, and approval activity.

Automatically collected technical information

The app or connected server may process device, session, log, IP, browser/app, operating system, and usage information needed to maintain service reliability, security, troubleshooting, and auditability.

2. How We Use Information

We process information to provide, improve, administer, and secure the HR App and related ERP/HR/CRM workflows. This includes:

  • Authenticating users and opening the correct company workspace.
  • Displaying Home dashboard summaries, pending requests, today status, hours today, and recent activities.
  • Operating attendance, check-in/check-out, timesheet, task, leave, expense claim, lead, quotation, profile, and logout workflows.
  • Supporting manager monitoring, attendance reports, all-staff views, timesheet review, leave review, productivity monitoring, and approvals.
  • Maintaining records for operational, payroll, reimbursement, HR administration, CRM follow-up, support, audit, and compliance purposes.
  • Preventing misuse, diagnosing issues, maintaining system security, and improving usability.

3. Location Data

The Employee Checkin workflow may use device location to support attendance check-in and check-out where the company has enabled this feature and the user/device grants permission. Location data may be recorded with attendance activity for verification and workforce management. Users can manage device-level location permissions, although disabling location may limit check-in/check-out features where location is required by the employer.

4. Sharing and Disclosure

Information may be visible to authorised users inside the company ERP/HR/CRM environment according to configured roles and permissions. We may share information:

  • With the employer/company administrator that controls the ERP/HR/CRM server.
  • With managers, HR, finance, approvers, CRM users, or other staff only where role permissions allow access.
  • With service providers needed for hosting, maintenance, support, security, backups, analytics, messaging, or infrastructure.
  • When required to comply with law, enforce rights, protect users, investigate misuse, or respond to lawful requests.
  • In connection with business transfers such as merger, restructuring, or asset sale, subject to appropriate safeguards.
The app is intended for controlled business use. Access to personal, all-staff, manager, HRM, and CRM data should be configured by the employer based on job role and operational need.

5. How Long We Keep Information

Information is retained for as long as needed to provide the service, maintain HR/CRM records, support attendance and payroll operations, resolve disputes, comply with legal or accounting obligations, and satisfy employer retention requirements. Retention periods may be controlled by the company administrator and the connected ERP system. When information is no longer needed, it should be deleted, anonymised, archived, or restricted according to applicable policy and law.

6. How We Keep Information Safe

We use technical and organisational safeguards designed to protect information, including authenticated login, role-based ERP permissions, session controls, operational logging, and secure infrastructure practices where configured. However, no electronic transmission or storage technology can be guaranteed to be 100% secure. Users should access the app from trusted devices and networks and keep credentials confidential.

7. Your Rights and Choices

  • Logout of the app when access is no longer needed.
  • Use device settings to manage location permissions and notifications.
  • Update allowed profile fields in the Profile workflow where permission is granted.
  • Request access, correction, deletion, restriction, or export of personal information through the employer/company administrator or Addon-S contact where applicable.
  • Raise concerns about inaccurate attendance, timesheet, leave, expense, CRM, or profile data through the organisation responsible for the ERP server.

8. Minors

The HR App is a workplace and business application. It is not intended for children and we do not knowingly collect information from children for consumer purposes. Employers are responsible for ensuring lawful use for their workforce.

9. Updates to This Policy

We may update this Privacy Policy to reflect changes in app features, operational practices, legal requirements, or security improvements. The updated date at the top of this page will show when the policy was last revised.

10. Contact

For privacy questions, requests, or complaints, contact Addon-S LLC or the company administrator responsible for your ERP/HR/CRM server.

Email: enquiry@addon-s.com
Phone: +971 547356774